Run your cafe.
Not your software.
Manage your cafe with CafeFlow without paying a monthly subscription or per-order software fee as a cafe owner.
Three pillars. One synchronized system.
Everything your cafe needs to take orders, fulfill tickets, and retain guests — ₹0/month forever for cafe owners.
Manage Orders
Create and manage cafe orders from any station.
Lightning-fast counter POS billing, contactless table QR ordering, and waiter handheld inputs — all combined into a single live order stream without proprietary hardware.
- ✔Contactless QR table ordering with zero app downloads
- ✔High-speed counter checkout with UPI, card & cash settlement
- ✔Connects to standard USB, Bluetooth & LAN thermal receipt printers
Run Your Kitchen
Coordinate kitchen operations and live order status.
Replace lost paper slips with a real-time digital Kitchen Display System (KDS). Coordinate baristas and chefs with automatic station routing, timers, and live prep status.
- ✔Clear visual stages: Received → Preparing → Ready → Delivered
- ✔Station-specific views for espresso bar, hot kitchen, and pantry
- ✔Eliminates misread handwriting, missing tickets, and rush chaos
Grow Customer Relationships
Turn first-time guests into lifelong regulars.
Deliver modern customer experiences with visual digital menus, live out-of-stock toggles, automated visit rewards, discount coupons, and 1-tap Google Review booster prompts.
- ✔Live 86 toggle updates QR menus and TV boards instantly
- ✔Automated customer loyalty points and repeat visit rewards
- ✔Integrated Google Review workflow boosts your local ranking
From menu setup to paid bill in 4 simple steps.
See how CafeFlow coordinates your entire cafe workflow. Visual demonstration with genuine product interfaces.
Create or Manage Menu
Configure your entire food and beverage catalog with photos, item variants (sizes, milk options, crusts), and add-on toppings. Toggle out-of-stock items in real time so customers and staff never order unavailable items.
- ✓Real-time item 86 availability toggle across all QR and counter menus
- ✓Customization modifiers (dairy alternatives, spice levels, add-on toppings)
- ✓Instant price and description updates without reprinting paper menus
Built for cafe operators who value honesty and control.
We believe restaurant software should empower independent cafes — not trap them in expensive multi-year contracts, locked proprietary hardware, or unexpected price hikes.
₹0 Monthly Software Subscription
No recurring monthly software bills, no 14-day trial cutoffs, and no feature lockouts. Access full cloud POS billing, table QR ordering, KDS, and inventory tracking without fixed software retainers.
Customer-Paid ₹1 Order Fee
The ₹1 per-order CafeFlow fee is charged to the customer at order confirmation, never deducted from your cafe's earnings. Cafe owners pay ₹0 per order.
Zero Proprietary Hardware Lock-In
CafeFlow operates in modern web browsers on iPads, Android tablets, laptops, and smartphones. It connects to standard 58mm and 80mm USB, Bluetooth, and LAN thermal receipt printers.
Your Data Is Always 100% Yours
You retain full ownership of your menu items, customer lists, order histories, and sales reports. Export your store records anytime in standard formats without restriction.
Your cafe shouldn't need 5 separate tools.
Independent cafes lose revenue and customer goodwill when stitching together disconnected apps that don't communicate.
5 apps, 0 communication.
A legacy POS misses orders. Static PDF menus on Google Drive go stale. Staff juggle manual slips. Chaos ensues during peak rush hours.
One synchronized heartbeat.
When an order is placed on Table 4, it routes immediately to the kitchen screen. Stock updates. Loyalty points accrue. Your entire team operates in unison.
Free for cafe owners.
Clear for customers.
Manage your cafe with CafeFlow without paying a monthly subscription or per-order software fee as a cafe owner.
How an Order Works in Practice
If a customer places an order, the customer pays the applicable order amount plus the ₹1 CafeFlow fee. The cafe owner does not pay that ₹1 fee to CafeFlow.
See How to Run Your Cafe on CafeFlow
Watch our complete step-by-step video guide on configuring your menu, table QR ordering, cashier billing, and thermal receipt printing.
Built to grow with your business.
₹0/month software subscription. ₹0 software fee per order for cafes.
The ₹1 fee is paid by the customer, not deducted from the cafe owner.
Everything connected. Everything under control.
| Features | CafeFlow | Traditional POS | Multiple Apps |
|---|---|---|---|
| Monthly Software Fee | ₹0 / month for life | ₹1,500–₹5,000/mo | Multiple SaaS Bills |
| Upfront Setup Fee | ₹0 | Mandatory | Setup Costs |
| Proprietary Hardware | Not required | Locked Terminals | Varies |
| Cafe Owner Order Fee | ₹0 (Never charged to cafe) | Fixed Regardless | Fixed Monthly |
| Customer Per-Order Fee | ₹1 (Paid by customer) | None (Cafe pays SaaS) | None (Cafe pays SaaS) |
| Voided / Cancelled Orders | ₹0 fee | N/A | N/A |
| Works on Standard Devices | ✓ (Phones, tablets, PCs) | ✕ | Differs |
| Real-Time KDS & QR Sync | ✓ | Extra addon fee | Scattered Data |
Clear Answers for Cafe Operators
Run your cafe with the operating system it deserves.
Manage orders, menus, kitchen operations, and customer experiences with CafeFlow — ₹0/month forever for cafe owners. Zero per-order fee for cafes.